Transport Administration Coordinator

Job No: ATR993
Location: Altona North

PrixCar Services is committed to providing a first-class service to its' prestigious automotive client base. 

We are currently looking for Transport Administration Coordinator to join our Transport Department based in the Altona North. This person will be responsible for maximising the efficiency of the department by providing excellent administrative support and coordinating the department requirements.

Some of the core responsibilities of the role include but not limited to the following:

  • New Company Driver administration including ensuring all required paperwork is received, liaising with HR & Payroll, updating and uploading required information into FNSS and Rapid as required;
  • Organising, maintaining and ordering of office, kitchen supplies, uniforms, office equipment and amenities;
  • Carrying out action items from toolbox, organising travel, accommodation and catering as required;
  • Organising mail bag requirements, petty cash handling and administration;
  • Ensuring inductions are up to date;
  • Front office reception and taking calls from customers and coordinating Customer calls for pickup of vehicles
  • Payroll support – data entry, reviewing and finalisation of runs sheets;
  • Invoice, Purchase Order generation; receipting and invoice approval;
  • Administration and coordination of Police Checks and Medicals;
  • Processing damage claims, processing driver parking infringements and Notice to Produce documents;
  • Processing driver wharf dockets and Manifesting fleet;
  • ANL (part of Toll Shipping) Reconciliation – reconciling the Toll invoices against our manifesting;
  • Administration and coordination of new sub-contractor Driver paperwork;
  • Conducting Inductions, updating FNSS and Rapid;
  • Entering Sub-contractor rates and update dealer codes in FNSS;
  • Getting Drivers BFM (Basic Fatigue Management) trained and accredited; 
  • Data entry of driver breaches, processing of driver Deductions/Reimbursements forms and run sheet administration.

 You will:

  • Have intermediate Microsoft suite skills;
  • Have the ability to build a positive working relationship with stakeholders;
  • Have strong personal initiative and a desire to learn and grow;
  • Have strong time management and planning skills and the ability to meet deadlines;
  • Exceptional communication skills both written and verbal;
  • Attention to detail with a high degree of accuracy;
  • Flexible, personable and good problem solver.

  If you feel that this challenge and opportunity is right for you, we would love to hear from you.

Prixcar is an employer of equal opportunity and encourages and values diversity and inclusion. If you are inspired to make a positive difference and would like to be considered for this opportunity, please submit your cover letter and resume.

Prixcar values of Play, Passion and Care underpin everything we do.  We PLAY as a team, provide service excellence with PASSION and we CARE for our people and customers. Join us and be part of our industry changing journey!

Please note that all potential Prixcar team members are subject to medical and background checks.

Privacy Acknowledgment

Prixcar Services Pty Ltd is collecting personal information from you as part of the recruitment and selection process. Prixcar Services Pty Ltd recognises the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.

Prixcar Services’ recruitment applications are hosted by external service providers who also recognise the importance of privacy. By proceeding with your application, you acknowledge that your personal information will be hosted by these external service providers until such time as you elect not to have your information stored on these externally hosted sites.


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About Prixcar Services

PrixCar Services Pty Ltd, an Australian company with AS/NZS 14001:2004 accreditation, is committed to providing quality services to meet our clients' specific needs. These services include processing, storage, rectification, vehicle commissioning & decommissioning and project management for Australia's automotive manufacturers, importers, distributors and various government and private organisations.

Our shareholders allow us access to a global network of companies that specialise in logistic systems, which are not normally affordable or available to the Australian market.